POSITION SUMMARY
The job description for the position of Operations Assistant for Pro-Western Mechanical Ltd. is identified below. The job description is based on the critical needs required for the above stated position. The position is classified as a three-quarter and up to full-time contract with minimum 30 hours achieved weekly. Each shift will consist of not less than 6 hours per day with one 30-minute unpaid lunch break. This role supports Pro-Western Mechanical’s operations team through assistance in travel and accommodation coordination, fleet management, and communication handling.
AREAS OF RESPONSIBILITY
- Coordinate and manage high volume travel and accommodation.
- Oversee vehicle fleet operations including registration, insurance, keys, maintenance and tracking.
- Assist with tracking and reporting of travel and accommodations for resource management.
- Organize and file reports and documentation regarding travel and accommodation.
- Perform other duties as assigned.
QUALIFICATIONS (EDUCATION, EXPERIENCE, SKILLS, KNOWLEDGE, ABILITIES)
- Administrative Assistant Certificate/Diploma required.
- Minimum two years’ experience in an administrative role.
- Attention to detail and excellent organizational skills.
- Proficiency in Microsoft Office and general computer aptitude.
- Self-motivated with excellent time management skills.
- Ability to work independently with minimal supervision.
- Strong communication skills and ability to work with cross functional teams.
- Proficient in written and oral business communication.
- Typing speed of 50 wpm.
OR EQUIVALENT COMBINATION OF EDUCATION, EXPERIENCE, SKILLS, KNOWLEDGE, AND ABILITIES